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Administrative Assistant for Engineering

Miami, FL, United States, Florida, United States

Administrative Assistant for Engineering

  • Miami, FL, United States
  • Engineering Division
  • Full time

The Administrative Assistant for the Engineering Department is responsible for the daily administrative duties within Engineering.

A minimum of 1-2 year’s administrative experience in a hotel setting is preferred. Responsibilities include, but are not limited to, the following:

  • Responding to guest requests for Engineering services.
  • Scheduling contractor visits
  • Creating purchase orders
  • Liaising with Accounting Department to ensure invoices are paid in a timely matter
  • Supporting the Director of Engineering and Assistant Director of Engineering in the Hotel Safe & Sound program to ensure hotel safety compliance
  • Updating records and inspection documents
  • Perform other related duties as assigned.

The incumbent for the position must posses the following attributes:

  • Strong organization skills (critical)
  • Problem-solving ability
  • Ability to communicate effectively and establish and maintain effective working relationships with staff.
  • Effective verbal and written communications skills
  • Exceptional organization and record maintenance skills
  • HotSOS experience preferred
  • Adaco Purchasing Systems experience preferred
  • Proficient in Word, Excel, Outlook, Basic Math skills, Computerized Maintenance Management such as HOTSOS or equivalent.
  • Familiar with Fire life safety would be a plus.

The role is a Full-Time position and has a preferred Monday - Friday schedule. A Part-Time role can be considered.

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