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Assistant Engineering Office Manager

Washington, DC, United States, Washington, United States

Assistant Engineering Office Manager

  • Washington, DC, United States
  • Full time

The Group

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world.  Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides 21st century luxury with oriental charm. Above all, Mandarin Oriental is renowned for creating unique hotels through distinctive design and a strong sense of place, luxury hotels right for their time and place. The Group regularly receives international recognition and awards for quality management and legendary service hospitality. 


Our Hotel

Set at the heart of the U.S. capital between Maine and Maryland Avenues and 12th and 14th Streets, SW, Mandarin Oriental, Washington DC has redefined luxury in the city. Just streets away from the nation’s most revered monuments and the Smithsonian Institution, the hotel is also within easy reach of Capitol Hill and District Wharf.



It is the mission and intent of this position that the incumbent will take full responsibility of all aspects of the office administration within the Engineering department. 

Scope of Position

The Assistant Engineering Office Manager is responsible for the Engineering office administrative operations.  This includes monitoring of the engineering management system - HotSos. Schedule contractors for projects and preventative maintenance. Process invoices and comply with the department budget through Adaco. Complete the weekly schedule and process payroll. Keep records of all inspections up to date and submit to the Director of FLHSS and Director of Engineering for signage. Monitor Trust you survey’s and glitches

Organizational Structure

The Assistant Engineering Office Manager reports directly to the Director of Engineering.


Essential Functions

Provide professional administrative support to the Director of Engineering in the following:

  • Design and maintain a hard copy filing system.
  • Prepare and update the Engineering Technical Library.
  • Update HotSos computerized management system. This includes all data processing for initial start-up of HotSos and day to day update.
  • Schedule meetings, seminars, training etc.
  • Answer phone calls, messages, voicemails in a timely manner.
  • Coordinate with Director of Engineering with distribution of work order requests from various departments.
  • Participate in meetings, seminars, training etc.


Education and Experience

  • A minimum of 2-5 years of Administrative background.
  • Must possess excellent typing skills.
  • Must possess excellent knowledge of computer programs such as Microsoft DOS, Office, Windows, Outlook, Access etc. (latest version)
  • Must possess excellent coordination skills to conduct multiple tasks.
  • Must possess the ability to handle a fast-paced environment.


  • Prior experience within a Hotel environment
  • Prior experience within a Union environment


Working with us means…

We are dedicated to delighting our guests and to delighting our colleagues. We are committed to becoming the best and we emphasize working together to achieve this goal. We support acting with responsibility.

Working with us means working harmoniously, respectfully, passionately, and towards personal growth. Working with us means that you will be personally valued. From the initial interview through the comprehensive orientation to the numerous Learning and Development programmes, we are committed to providing a Mandarin Oriental ‘Colleague Journey’ that exceeds colleague expectations.


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Equal Employer Opportunity statement:

Mandarin Oriental Hotel Group provides equal employment opportunities (EEO) to all colleagues and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Mandarin Oriental Hotel Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

Mandarin Oriental Hotel Group expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Mandarin Oriental Hotel Group’s colleagues to perform their job duties may result in discipline up to and including discharge.


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