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Assistant Front Office Manager

Washington, DC, United States, Washington, United States

Assistant Front Office Manager

  • Washington, DC, United States
  • Rooms Division
  • Full time

The Group:

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the world’s most prestigious hotels and resorts. 36 hotels representing almost 11,000 rooms in 24 countries. In addition, the Group operates, or has under development, 14 Residences at Mandarin Oriental connected to its properties.

Our Hotel:

Set at the heart of the U.S. capital between Maine and Maryland Avenues and 12th and 14th Streets, SW, Mandarin Oriental, Washington DC has redefined luxury in the city. Just streets away from the nation’s most revered monuments and the Smithsonian Institution, the hotel is also within easy reach of Capitol Hill and District Wharf.

Objective:

To ensure guest’s overall successful experience during stay at Mandarin Oriental, Washington D.C. by providing a friendly, warm, genuine, efficient, and personalized service with the entire Rooms Division Colleagues. The Assistant Front Office Manager will be a true representative of MOHG’s mission “A World of Fans” to delight and inspire our fans at every opportunity.

Scope of Position:

The Assistant Front Office Manager will provide supervision, delegation, support, and leadership in Front Office in accordance with the objectives, performance and quality standards established by the hotel.  The Assistant Front Office Manager will serve as the Manager on Duty in Front Office operations based on business needs and demands. The Assistant Front Office Manager will support Reservation Department Operation in need, assigned by Director of Front Office Operations and/or Hotel Management. This individual will also be responsible for developing & executing strategic and long- and short-term objectives for both Front Office.

Organizational Structure:

The Assistant Front Office Manager reports to the Director of Front Office Operations. He / She supervises Guest Service Agent, Office Coordinator, and Bell and Door in need.  

Duties and Responsibilities:

  • Serve as the Manager on Duty and Emergency Response Team member, available to guests at all times
  • Handle all guest compliments, comments, observation and complaints in a timely and effective manner, ensuring guest’s complete satisfaction
  • Ensure the operation within department is efficient and financially making sense.
  • Supervise, Guide and Support all colleagues in the department with their duties.
  • Encourage the sense of teamwork throughout the hotel
  • Motivate and inspire the colleagues with positive attitude and high energy to maximize their performance
  • Keep the colleagues informed & up to date with information related to the hotel and hotel group
  • Maintain all information and files, ensure that paperwork is kept to a minimum and Guest information to be stored following company’s Policy and Procedure
  • Ensure all the supply and tool for the colleagues to use are always sufficient and available
  • Ensure accurate communication of information and guest requests to all relevant departments
  • Ensure all the request and question by internal and external guest to be responded in timely and efficiently manner and out come to be up to guest’s complete satisfaction
  • Perform assigned projects for any areas in Front Office, ensure the best possible outcome
  • Perform administrative duties such as, but not limited to, daily schedule/hours edit in system, payroll, inventory, purchase requests, attendance record etc. assigned by Director of Front Office Operations
  • Ensure a friendly warm, genuine, and efficient guest’s arrival and departure experience
  • Interact with guests in person; recognize and anticipate their individual needs
  • To be presence at public area for the quality check to be performed for colleagues and ensuring all standards are met in services
  • Ensure the bellman and doorman are handling, delivering and storing of all guest items with safety and in timely manner following the company’s standards
  • Revise and maintain SOP up to date
  • Support Director of Front Office Operations to manage successful Front Office Upselling Program, encouraging participation and growth to contribute to maximizing the room revenues
  • Maintain high standards of Guest Data Quality including guest preferences in line with MOHG guidelines
  • Ensure department Data Completeness score
  • Ensure Fans of MO guest recognition program execution and ensure the growth of enrolment and quality of program
  • Ensure growth with the Department’s TrustYou scores for entire Front Office department
  • Ensure and maintain a very high standard of personal hygiene, behavior, and grooming standards of colleagues up to the hotel’s standards
  • Ensure all the safety measures for the guests and colleagues are fully understood and followed through by all colleagues at all times
  • Support Director of Front Office Operations to manage aspects of human resources and training functions, including counselling, coaching, training, disciplinary actions, etc., for all colleagues in department
  • Support Director of Front Office Operations to manage to discuss and evaluate colleague’s performance throughout the year
  • Attend management meeting in absence of Director of Front Office Operations
  • Perform the task and project which being assigned by Director of Front Office Operations, and/or other Hotel Management

 

Requirements

Mandatory

  • 2+ years Front Office supervisory or above experience
  • Prior Front Office supervisory or above experience in a luxury hotel.
  • Proven ability to work under great diversity within the team, able to communicate with all type of different colleagues clearly and effectively
  • Excellent problem and conflict resolutions skills
  • Superior communication skills; fluency in English in speaking and writing
  • Computer literate to include Microsoft Office, Word, PowerPoint, Excel etc
  • Ability to work a very flexible schedule that include longer hours, late nights, overnights, early mornings, weekends, and holidays
  • Physically competent to stand/walk for 8+ hours per day, perform lifting/pulling/pushing of items occasionally, ability to climb/descend stairs occasionally
  • Bachelor's degree in related field or equivalent related work experience

Desirable

  • Multi-lingual is preferred
  • Union hotel experience

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LinkedIn: https://www.linkedin.com/company/mandarin-oriental-hotel-group/

Equal Employer Opportunity statement

Mandarin Oriental Hotel Group provides equal employment opportunities (EEO) to all colleagues and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Mandarin Oriental Hotel Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

Mandarin Oriental Hotel Group expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Mandarin Oriental Hotel Group’s colleagues to perform their job duties may result in discipline up to and including discharge.

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