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Food & Beverage - Secretary

Doha, Qatar

Food & Beverage - Secretary

  • Doha
  • Food & Beverage Division
  • Full time

Mandarin Oriental Hotel Group

Mandarin Oriental Hotel Group is the award winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world.

Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides 21st century luxury with oriental charm. Above all, Mandarin Oriental is renowned for creating unique hotels through distinctive design and a strong sense of place, luxury hotels right for their time and place. 

Mandarin Oriental, Doha

Mandarin Oriental, Doha is an intimate and stylish urban retreat, blending Qatari-influenced heritage with modern design. Located in the heart of Msheireb Downtown Doha, within walking distance to Souq Waqif, Museum of Islamic Art and a short distance to the business district, West Bay.

At Mandarin Oriental, Doha we welcome colleagues with the passion to deliver the best service and exceed our guest’s expectations.

Main Responsibilities

  • Attend meetings, take down minutes when requested and perform any other reasonable duties as required by the Director Food & Beverage
  • Handle booking enquires and restaurant reservations calls as required
  • Prepare and maintain all relevant monthly and weekly F&B reports, analyses, distribute and file the daily flow of information to and from the office
  • Have a keen knowledge of all food & beverage outlets and concepts in order to complete administrative functions
  • Be extremely organized and have very strong administrative skills and take responsibility for all related F&B administrative matters
  • Handling the daily flow of incoming and outgoing telephone calls and messages with proper and professional phone etiquette as per standards
  • Manage the diary of the Director Food & Beverage in the most effective way and respond promptly to emails as required
  • Verify and adjust the F&B management team clock in and clock out records and maintain the attendance system on a daily basis and update the vacation plan frequently
  • Process expense reports, coordinating the submission of proposals, planning meetings and maintaining departmental database records
  • Assist the Director Food & Beverage by creating Power Point presentations, Excel spreadsheets and type any letters and memorandums as designated with proper spelling and correct format

Requirements

  • Minimum of 2 year of experience working as a secretary or as an administrative assistant
  • Strong administrative skills and ability to handle telephone calls and written correspondence professionally
  • Ability to work long hours with a strong focus on administrative excellence
  • Competent computer skills including MS Office or equivalent
  • Perform job with attention to details and the ability to organize and handle multiple tasks
  • Ability to set up and maintain paper and electronic filing systems for records, correspondence, and other material

 If you are interested in joining our pre-opening team apply today!

 

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