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General Accountant

Boston, MA, United States, Massachusetts, United States

General Accountant

  • Boston, MA, United States
  • Accounting & Finance Division
  • Full time
  • Closing date: Sep 30 2021 at 15:15 EDT

The Group

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world. Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides 21st century luxury with oriental charm. Above all, Mandarin Oriental is renowned for creating unique hotels through distinctive design and a strong sense of place, luxury hotels right for their time and place. The Group regularly receives international recognition and awards for quality management and legendary service hospitality.

Our Hotel

This position is located at Mandarin Oriental Boston. Holding both the AAA Five Diamond and the Forbes Five-Star awards, Mandarin Oriental, Boston enjoys a coveted location in beautiful Back Bay. With a sophisticated yet relaxed atmosphere, the hotel offers the perfect blend of luxury and style.

Overview of Position

It is the mission and intent of this position that the incumbent will assist the Director of Finance & Assistant Director of Finance in processing invoices and managing vendors relationships as the key Accounts Payable contact.  Analysing, compiling, and reporting, data related to cash requirements to pay vendors.  This individual will present suggestions for improvements and meaningful solutions to processes and procedures, as they occur.

This position entails conducting continuous verification of invoices, statements, and credits received, resolving any discrepancies with invoices, statements, credits and/or vendors, travel agents or any departments within the hotel.  This also includes maintaining the expenses on the general ledger and purchasing software, and preparing payments with proper documentation for signature. The position will also be assisting the Assistant Director of Finance in performing checks and balances on payroll processing and analysing labor productivity for each department.  Other duties include assisting in the month end closing process and balance sheet reconciliations.

Essential Function

  • Ensures sequential log record of all purchase orders issued, completed and outstanding in the accounting software
  • Reviews open purchase order file, checks on past due invoices weekly, investigates and resolves any outstanding issues
  • Review requisition orders, monitors department’s check book and controls expenses based on budget.
  • Obtains original copies of all purchase orders and matches same to related receiving materials
  • Verifies receipt of all materials listed on invoices and statements received from vendors and suppliers
  • Review vendor statements on a weekly basis to ensure all invoices and credits from each vendor is entered and accounted for
  • Performs accuracy verification of items received, against purchase order and general ledger accounts
  • Reports deviations from established purchasing/receiving procedures to AP Supervisor and Director of Purchasing
  • Posts and inputs invoice data into accounting software on a daily basis; verifies data is accurate
  • Performs file maintenance activities for purchase orders, receiving documents, signed check copies, computer print outs and other documentation pertaining to accounts payable operations
  • Reconcile voided checks on a monthly basis to ensure proper voiding procedures and check sequence is in numerical order without any numbers missing.
  • Reconcile vendor changes in the accounting software to ensure accurate procedures and changes have sufficient supporting documentation. 
  • Assists in end of month closing process, including payments, reversals, and accruals
  • Assists in the performance of annual audits and purge of files
  • Other duties as assigned

    AP responsibilities:

  • Payroll Oversight and Balance Sheet Reconciliations:
  • Perform audits of every payroll according to CSAQ guidelines.
  • Analyse labor trends and productivity for all departments based on statistical reports. Assist department heads in managing employee’s salaries and wages to budgeted revenues and hours.
  • Assist in completing assigned balance sheet reconciliations.
  • Other duties as assigned.

Requirements

Mandatory

  • Experience in Accounting Proficiency with all Windows Based software Applications. 
  • Strong level of proficiency in Excel
  • Effective time management, organizational and communication skills
  • Ability to work flexible schedule to include weekends and holidays

Desirable

  • Bachelors Degree in Accounting, Finance, Hospitality or other business related field of study Experience with SunSystems, Adaco, Datavision, Ascentis is a plus.
  • Experience with SunSystems, Adaco.
  • Strong Team Player, enthusiastic to learn and accomplish the Finance Department & Mandarin Oriental Overall Goals.
  •  

Working with us means…

We are dedicated to delighting our guests and to delighting our colleagues. We are committed to becoming the best and we emphasize working together to achieve this goal. We support acting with responsibility.

Working with us means working harmoniously, respectfully, passionately, and towards personal growth. Working with us means that you will be personally valued. From the initial interview through the comprehensive orientation to the numerous Learning and Development programmes, we are committed to providing a Mandarin Oriental ‘Colleague Journey’ that exceeds colleague expectations.

Become a Fan of MO! Click the links below to learn more about us!

Facebook: https://www.facebook.com/MandarinOrientalBoston?ref=ts

Twitter: https://twitter.com/MO_BOSTON

Instagram: https://www.instagram.com/mo_boston/

YouTube: https://www.youtube.com/user/MOHotels?feature=watch

LinkedIn: https://www.linkedin.com/company/mandarin-oriental-hotel-group/

Equal Employer Opportunity Statement

Mandarin Oriental Hotel Group provides equal employment opportunities (EEO) to all colleagues and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Mandarin Oriental Hotel Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

Mandarin Oriental Hotel Group expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Mandarin Oriental Hotel Group’s colleagues to perform their job duties may result in discipline up to and including discharge.

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