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Global Industry Sales Project Coordinator

Hong Kong

Global Industry Sales Project Coordinator

  • Hong Kong
  • Regional Sales Office Division
  • Full time

Summary:

  • The incumbent will be an integral member of the GIP team who proactively provides administrative and organizational support to the VP, Global Industry Partners and their subordinates.
  • Perform tasks as assigned in order to achieve teams’ goals and profitability for the company.

 

 

Key Responsibilities:

  • Provide all-rounded co-ordination works and administrative support to VP, Global Industry Partners
  • Coordinate and manage VP - GIP’s calendar, travel and accommodation arrangement, meetings and T&E reimbursement as assigned
  • Liaise and align team schedules amid various priorities and urgencies
  • Track projects to ensure reasonable prioritization with respect to deadlines and ongoing developments
  • Handle correspondences and replies directed to the VP - GIP and acts as the contact point between internal/external stakeholders
  • Perform research and prepare all required documents, reports and presentations
  • Maintain integrity and confidentiality in day-to-day operations
  • Organize team information and generate reference tools for easy use and optimized efficiency
  • Assist VP - GIP with preparation of annual GIP sales budgets, CAPEX and BSCs
  • Coordinate HR and Finance related administration, tools (PageUp, Docusign etc) and paperwork to ensure company compliance
  • Instruct MOHG - Finance regarding budget allocations, payment of invoices, staff expenses and travel arrangements
  • GIP administration including expenses, sick leave and annual leave as appropriate
  • Provide administrative support to GIP Lead as appropriate including assisting with ad hoc projects and new initiatives
  • Manage any ad hoc request and projects from VP - GIP where applicable
  • To participate, and keep up to date on, all MOHG automation training and procedural changes as directed by MOHG and VP - GIP
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    Qualifications 
     
    Basic Qualifications   

    • Bachelor’s degree or equivalent professional experience 
    • 3 years in a corporate environment
    • Relevant administrative role, regional and sales experience desirable

     

    Preferred Qualifications   

    • A detail-oriented individual who can work independently with minimal supervision and exercise professional discretion
    • Ability to be flexible, agile, multitask and prioritize tasks
    • Communication skills: Possess strong verbal and written skills, other European/Chinese languages a bonus
    • Excellent time management and well-developed organizational skills
    • Confident in the role of a “gatekeeper” by handling ad hoc tasks, proactively communicating changes, and anticipating and responding to scheduling conflicts
    • MS Office competent (Excel, PowerPoint etc)
    • Team Player with positive can-do attitude

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