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HR & L&D Intern

Milan, Italy

HR & L&D Intern

  • Milan
  • Human Resources Division
  • Full time
  • Internship
  • Closing at: Feb 1 2022 at 06:55 HKT

The Company:

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the world's most prestigious hotels and resorts. The Group now operates or has under development over 40 hotels with more than 11,000 rooms in 25 countries in key business and leisure destinations.

The Hotel:

Ideally located on the charming Via Andegari, Mandarin Oriental, Milan is a stylish and intimate hotel, featuring 104 guestrooms, including 32 beautifully appointed suites. Set in the heart of the city, only steps away from the world-renowned La Scala opera house, it inhabits four elegant 18th Century buildings in Milan's most prestigious district. The hotel features a fine-dining restaurant, Seta and a bar-bistro, Mandarin Bar + Bistrot where an eclectic choice of contemporary cuisine and cocktails are offered in chic surroundings. The Spa at Mandarin Oriental, Milan is the city's most comprehensive, offering a holistic approach to rejuvenation and relaxation in tranquil, meditative surroundings that feature indoor swimming pool and six private treatment rooms. In addition, the hotel has two versatile function rooms that benefit from natural daylight.

Scope of Position

  • To ensure smooth running of Departmental administration.
  • To assist, develop, implement and adhere to Company & Hotel Human Resources policies and procedures.
  • To ensure that all Human Resources  & L&D administration procedures are carried out in accordance with Hotel and Legal requirements.
  • To adhere and keep up to date with Italian Legislation affecting Human Resources.
  • To assist the Human Resources & L&D Department with any project work as and when required.

Duties and Responsibilities

  • Respond to all requests for current colleagues, ex-colleagues and other employers in a timely manner (Administration)
  • Complete filing on a weekly basis
  • Liaise with Human Resources coordinator and ensure all starter forms, movement forms and termination forms are completed by pay run deadline.
  • Conduct monthly audit and ensure that employee's personal details are kept up to date
  • Prepare and issue monthly Starter, Promotion and Transfer and Leavers list and send it to HR, Payroll, Security, IT and Telecommunications
  • Design posters, presentation for colleague events and general colleague meeting
  • Assist and organise Mandatory and Internal Training
  • Assist and organise colleague social events
  • Assist Human Resources & L&D Department with ad hoc projects
  • Conduct yearly audit to ensure all important documents are complete in employee's file, such as passport copy, visa copy, signed contract, handbook and company policy acknowledgement.
  • To carry out any other reasonable requests as directed by the Human Resources & L&D Department

The ideal candidate has:

  • Energy, passion and enthusiasm
  • Ability to present ideas in a well-organised manner
  • Effective time management
  • Computer literacy to include: Microsoft Word, Excel, PowerPoint, Microsoft Outlook, etc.
  • Excellent communication skills both written/verbal; fluency in Italian and English is required

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