Residential Finance Manager

Essential Responsibilities:

• Prepares monthly billing invoices and statements for all Residential accounts; Processes Payments Received

• Daily Balancing of all bank accounts

• Maintains accurate up to date reference documentation regarding all Residential transactions

• Respond to all requests, complaints and questions related to both AR/AP invoices

• Originating all purchase orders are processed through Adaco

• Receiving records of items purchased match PO’s and AP invoices

• Prepares various daily, weekly and monthly reports on a timely basis to provide management with timely & accurate numbers on which to base decisions

• Provide auditors documentation required for Audit, ensuring accuracy and timeliness of audit completion

• Investigates and corrects errors and discrepancies discovered in the audit process

• Ensures accuracy and timeliness of audit completion

• Recommends procedural changes where necessary to correct deficiencies

• Performs monthly bank reconciliations and balance sheet accounts

• Prepares the month end closing; prepares and inputs corresponding journal entries accordingly into SUN Systems

• Handles billing requests, confirms subsequent receipt of invoices and handling all billing inquiries

• Maintains file documentation for outstanding receivables, AP invoices, PO’s, receiving records and payments

• Handles disputed charges, research and attempts to resolve disputes, provides documentation to confirm accuracy of billing or issue credit as needed

• Preparation of 30/60/90+ day aging report for review by Director of Residential Operations

• Preparation of Monthly Financial Statements for DOR and Board Review

• Preparation of Annual Budget for DOR and Board Review

• Understanding of Master Board Budget and review on behalf of Board of Directors

• Tracking inventory and ordering and maintaining engineering supplies, including machinery and equipment; office supplies, housekeeping supplies and desk supplies

• Regular communication with the hotel and other stakeholders regarding information that may pertain to our residents

• Maintaining files and records pertaining to rental units and lease terms and assisting with the tracking of renewals and relevant fee assessments

• Processing of Wire Transfers via Bank – Submit for Approvals and Release

• Processing of Check Payment for Signature • Assist the Director in meeting/communicating with owners, tenants, property Management when DOR is not available or not on site

• Hire, train, motivate, discipline, direct, and supervise the work of the colleagues in the Residence Department

• Participate in staff meetings on a regular basis and other meetings upon request

• Processing and transmission of weekly payroll. Enter any sick, holiday or vacation days. Prepare the Payroll Report and Audits for the Payroll Manager for the pay period

• Assist Director in coordinating the Quarterly Board meetings and Annual Owner meetings

• Assist in preparing the Annual Owners Meeting via Power Point Presentation

• Preparation of Proxy Labels, Ballots and Invitation Letters for Annual Owners Meeting via mailings

• Take attendance and minutes of meetings of Annual Unit Owners and Board meetings, as necessary

• Assist Manager in the communication of key property and HOA information to Residents

• Preparation of the Budget with DOR for Board Review

• New Fiscal Year enter new Budget numbers Manually to Excel Spreadsheet and prepare journal entry to enter to SUN

• Understanding of Bylaws and Management Agreement

• Assist Director of Residences in authorizations of building access and other miscellaneous tasks as directed

• Additional Administrative tasks may be required