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Staff Accountant - Residences Division

Boston, MA, United States, Massachusetts, United States

Staff Accountant - Residences Division

  • Boston, MA, United States
  • Accounting & Finance Division
  • Full time
  • Closing date: Sep 30 2021 at 10:30 EDT

The Group

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world.  Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides 21st century luxury with oriental charm. Above all, Mandarin Oriental is renowned for creating unique hotels through distinctive design and a strong sense of place, luxury hotels right for their time and place. The Group regularly receives international recognition and awards for quality management and legendary service hospitality. 

The Hotel & Residence

This position is located at Mandarin Oriental Boston. Holding both the AAA Five Diamond and the Forbes Five-Star awards, Mandarin Oriental, Boston enjoys a coveted location in beautiful Back Bay. With a sophisticated yet relaxed atmosphere, the hotel and residences offers the perfect blend of luxury and style.

Strategic Intent

It is the mission and intent of this position that the incumbent will assist the Director of Finance & Assistant Director of Finance in compiling & analyzing data related to all facets of HOA monthly billing, expenses, and credit related decisions for the residences and condo associations.  This individual will present suggestions for improvements and meaningful solutions to financial statement activity and adjustment issues, as they occur.

Scope of Position

This position entails conducting continuous verification of invoices, statements, and credits received, resolving any discrepancies with invoices, statements, credits and/or vendors, travel agents or any departments within the residence’s financial statements.  This also includes maintaining the expenses on the general ledger and purchasing software, balancing the various intercompany accounts, and preparing payments with proper documentation for signature. The position will also be assisting the Paymaster on recording payroll information for all employee and analysing labor productivity for each department within the residential financial statements.  Other duties include performing the month end closing process and balance sheet reconciliations on your own with little assistance.

Duties and Responsibilities

  • AP/AR responsibilities:
    • Ensures sequential log record of all purchase orders issued, completed and outstanding in the accounting software.
    • Reviews open purchase order file, checks on past due invoices weekly, investigates and resolves any outstanding issues
    • Review purchase orders, monitors department’s check book and controls expenses based on budget.
    • Verifies receipt of all materials listed on invoices and statements received from vendors and suppliers
    • Review vendor statements on a regular basis to ensure all invoices and credits from each vendor is entered and accounted for
    • Performs accuracy verification of items received, against purchase order and general ledger accounts
    • Reports deviations from established purchasing/receiving procedures to Director of Purchasing
    • Posts and inputs invoice data into accounting software on a daily basis; verifies data is accurate
    • Performs file maintenance activities for purchase orders, receiving documents, signed check copies, computer print outs and other documentation pertaining to accounts payable operations
    • Reconcile voided checks on a monthly basis to ensure proper voiding procedures and check sequence is in numerical order without any numbers missing.
    • Reconcile vendor changes in the accounting software to ensure accurate procedures and changes have sufficient supporting documentation. 
    • Assists in end of month closing process, including payments, reversals, and accruals
    • Assists in the performance of annual audits and purge of files
    • Other duties as assigned
  • Financial Statements/Month End responsibilities
    • Aides in preparation of 3 annual budgets for residential component of the property
    • Creates monthly and annual financial statements for three residential trusts
    • Participates as needed with quarterly and annual trustee meetings
    • Issues monthly statements to homeowners for two HOA’s
    • Supports Director of Residences Operations & Facilities with monthly finance call with Residences corporate office
    • Payroll responsibilities:
    • Assists Paymaster in weekly duties on ensuring accurate employee information is up to date with supporting documentation for all current Residences employees
    • Follow up with managers in the residences regarding residential employees’ time clock punches.
    • Records accurate information regarding vacation, sick time and other payroll related benefits
    • Establishes & Maintains security procedures designed to ensure the confidentiality of all payroll related information
    • Knowledgeable of the bi-weekly payroll processing to be able to substitute the Paymaster on off days
    • Analyse labor trend and productivity for all departments based on statistical reports. Assist department heads in managing employee’s salaries and wages to budgeted revenues and hours.
    • Other duties as assigned



  • Mandatory
  • Desirable
    • Experience with SUN Systems, Adaco, & Ascentis.
    • Bachelor’s Degree in accounting, Finance, Hospitality or other business-related field of study
    • Minimum 2 years of experience working in accounting
    • Strong Team Player, enthusiastic to learn and accomplish the Finance Department & Mandarin Oriental Overall Goals.

    Working with us means…

    We are dedicated to delighting our guests and to delighting our colleagues. We are committed to becoming the best and we emphasize working together to achieve this goal. We support acting with responsibility.

    Working with us means working harmoniously, respectfully, passionately, and towards personal growth. Working with us means that you will be personally valued. From the initial interview through the comprehensive orientation to the numerous Learning and Development programmes, we are committed to providing a Mandarin Oriental ‘Colleague Journey’ that exceeds colleague expectations.

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    Equal Employer Opportunity statement:

    Mandarin Oriental Hotel Group provides equal employment opportunities (EEO) to all colleagues and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Mandarin Oriental Hotel Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

    Mandarin Oriental Hotel Group expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Mandarin Oriental Hotel Group’s colleagues to perform their job duties may result in discipline up to and including discharge.



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