Scope of Position

To ensure a high quality and consistent focus on the administration and coordination of the Purchasing and Receiving process for the hotel, which contributes to and supports the needs of the Accounts & Finance Department and hotel

1. General

• To cross over from Receiving to Stores to Purchasing due to multi-function requirement in Materials Management

• Responsible for ensuring that the hotel obtains the quality and quantity of goods ordered at the agreed prices.

• Ensure that all incoming goods are covered by a purchase order, a market list or a supplementary food order

• Ensure that all incoming goods are of the required quantity and quality

• Ensure that all incoming goods are compliance to and meet the requirement of HACCP, HALAL, FLHSS

• If technical knowledge or professional judgement is required to assess the quality, then refer to the relevant section for opinion and approval of acceptance

• To identify discrepancies/ inconsistencies in quality, quantity and description of goods received and report immediately to Materials Officer/ Director of Materials Management

• Make sure established receiving procedures are adhered to and report any irregularities noted to superior immediately

• Keep the receiving area clean, hygienic and presentable at all times

• Ensure that all incoming goods are directed to their respective destinations as soon as possible

• Ensure that direct purchase invoices are posted correctly into the computer system

• Ensure that goods received are entered into computer system’s goods received log Store & Issuing

2. Departmental

• Ad hoc inventory at various department as per instructions Cost Controller

• OSE/ Linen inventory on periodic basis

• Ensure the proper and smooth running of all activities of the store sections and that all store requisitions are complied with in a timely manner

• To assist the Materials Officer during the inventory period and to perform any activities related to cost control

• Check the maintenance of all equipment and request repair of all damages immediately

• To report for duty punctually wearing the correct uniform and name tag at all times

• To work in any section of the Materials Management Department as necessary

• To perform any reasonable functions as instructed by the Cost Controller or Materials Officer

• To maintain good working relationships with colleagues and all other departments