Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental, Makati is an upcoming 5-star luxury hotel set within the lush Ayala Triangle Gardens, at the prestigious corner of Paseo de Roxas and Makati Avenue. Scheduled to open in 2026, this landmark development will feature 276 elegantly appointed guestrooms and suites, offering a refined blend of contemporary design and timeless sophistication. Guests will enjoy an exceptional array of world-class amenities, including a curated selection of restaurants, a stylish bar, a serene pool area, and the brand’s signature spa. Designed to be a sanctuary in the heart of the city, the hotel promises an elevated experience for both leisure and business travelers seeking comfort, excellence, and distinction in Manila.

The Role

The Admin Assistant – Engineering provides comprehensive administrative and coordination support to the Engineering Department during the pre-opening phase and ongoing hotel operations. This role plays a critical part in ensuring efficient documentation, communication, procurement tracking, and project coordination aligned with Mandarin Oriental’s standards of excellence.

Key Responsibilities:

Administrative Support

• Provide full administrative support to the Director of Engineering and the Engineering team.
• Manage schedules, appointments, and departmental calendars.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Maintain and organize engineering records, contracts, drawings, manuals, and permits.

Pre-Opening Coordination

• Assist in tracking project timelines, contractor submissions, and completion milestones.
• Support documentation and filing of building plans, compliance documents, and equipment warranties.
• Coordinate with contractors, consultants, and suppliers on documentation requirements.
• Monitor and update progress trackers for pre-opening engineering projects.

Procurement & Inventory

• Assist in processing purchase requisitions and purchase orders.
• Maintain records of equipment, materials, and spare parts inventory.
• Liaise with Procurement and Finance to track deliveries and invoices.
• Ensure proper documentation of asset lists and engineering tools.

Communication & Coordination

• Act as a liaison between Engineering and other hotel departments.
• Coordinate internal meetings, technical inspections, and site visits.
• Handle incoming calls, emails, and requests related to engineering matters.
• Support departmental communication and reporting requirements.

Compliance & Documentation

• Ensure accurate documentation for safety, compliance, and regulatory requirements.
• Maintain filing systems for permits, licenses, and certifications.
• Assist in preparing documents for audits and inspections.

General Duties

• Support onboarding and coordination of Engineering team members.
• Monitor office supplies and ensure availability of administrative resources.
• Uphold Mandarin Oriental’s brand standards, policies, and service excellence.
• Perform other administrative duties as assigned.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Hospitality Management, or related field preferred.
• Minimum 2–3 years of administrative experience; hospitality or engineering support experience is an advantage.
• Experience in a pre-opening hotel environment is highly desirable.

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to handle confidential information.
• Ability to work in a fast-paced, dynamic pre-opening environment.

Why Join Us? 

Mandarin Oriental offers a world-class environment where your expertise, creativity, and leadership will shape the legacy of our return to Manila. You will be part of a dynamic preopening team committed to excellence, innovation, and authentic Asian hospitality. 

Our commitment to you: 

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously. 

• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones. 

• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.

We’re Fans. Are you?