Scope of Position

To perform all secretarial duties and administration of the Project Office in an efficient and courteous manner in accordance with the policies and procedures of the Hotel.

General

• To work collaboratively with Project Consultant and Project Executive to maximize productivity.

• To assist in ensuring that all Project Tasks are completed successfully and on a timely basis.

Departmental

• To Support with the preparation of Project Requisition Form (PRF), Tender Plan, Tender Documents, Tender evaluations and Reports, CAPEX requisition, Preparation of Cost Estimates and etc.

• Coordinates and schedules project related meetings, maintain and circulate minutes whenever required for further follow up.

• To coordinate and liaise with various department, vendors, contractors and consultants efficiently.

• Provides support in the execution of activities for and in monitoring the execution of project work plans and ensures that project activities are properly and realistically scheduled, monitored, and reported.

• Demonstrate commitment to hotel’s need in relation to “CAPEX” and confidentiality continuously. 

• To organize and maintain all administration activities/ files of the department

• To maintain orderliness and a professional work environment in the Project office.

• All confidential matters are kept properly and not shared or circulated to unauthorized persons, unless authorized by the Project Consultant or Project Executive.

• Maintain the highest integrity during the course of carrying out her duties.

• Performs other related duties as and when requested by the Project Consultant and/or Project Executive.