Purchasing Clerk

Mandarin Oriental, Tokyo is looking for a Purchasing Clerk to join our Purchasing team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental, Tokyo renowned for its sophisticated luxury and award-winning service, is located in the prestigious Nihonbashi district. A true culinary destination, it features a selection of worldclass dining experiences set against stunning views of the city skyline and Mt. Fuji.

About the job

Based at the Mandarin Oriental, Tokyo / within the Purchasing Department in Tokyo, the Purchasing Clerk is responsible for performing the day-to-day Store functions and transfers for the hotel’s Purchasing Department in accordance with Mandarin Oriental, Tokyo’s purchasing standards and specifications.

The Purchasing Clerk reports to Purchasing Assistant Manager.

As Purchasing Clerk, you will be responsible for the following duties:

Store & Issuing

• Ensure the proper organization of and smooth running of all activities of the Beverage and General store while ensuring that all store requisitions are complied with in a timely manner.
• Control goods in it the store’s custody and prevent loss through theft and spoilage.
• Ensure that proper storeroom temperature is maintained at all times.
• Ensure that proper authorisation is obtained before the release of goods.
• Ensure that all store requisitions are correctly and completely posted to the computer system and checked by third person in Purchasing Department.
• Ensure that lock and key control is strict and goods are only issued to authorised personnel as approved by Management.
• Ensure that all store areas are kept in hygienic condition and a strict cleaning schedule is enforced to achieve this goal.
• Ensure that all inventories are kept at the optimum level.
• Check that all goods received are in good condition, covered by approved purchase orders and issued in the required quantity and quality.
• Check stock levels and where applicable, advise the Purchasing Manager/Asst. Purchasing Manager that the user department will need to initiate additional purchases if the level falls below the minimum re-order quantity.
• Assist the Purchasing Manager during the month-end inventory with inventory control tasks.

General

• Report for duty punctually wearing the correct uniform and nametag at all times.
• Perform work tasks in any section of the Purchasing Department as necessary.
• Perform any reasonable functions as requested by the Purchasing Manager.
• Comply with all legislation affecting the operation, including licensing regulations, health regulations and company FLHSS regulations.
• Maintain a high standard of personal appearance and hygiene at all times.
• Adhere to the company rules and regulations contained in the hotel’s employee handbook.
• Respond to changes in the departmental function as dictated by the industry, company and hotel.
• Carry out any other reasonable duties and responsibilities as assigned by the Purchasing Manager.

    Communication and Relationship

• Foster teamwork within the department and between departments.  Always keep in mind that colleagues in other departments are our internal guests.
• Foster courteous working relationships with colleagues and suppliers, keeping in mind professional ethics that need to be practised at all times.
• Assist team members whenever necessary.
• Continuously suggest ways of improving processes and methods in order to improve on efficiency and productivity.
• Always be proactive and self-motivated.

     Learning and Development

• Actively participate in all training activities

As Purchasing Clerk, we expect from you: 

• Japanese language skill (Fluent in speaking and writing)
• English language skill (Conversational or above)
• PC skills including Microsoft Word and Excel

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• A competitive salary and benefits packages
• Social Insurance Plan – Employees Health Insurance and Employees Welfare Pension Insurance (if applicable)
• Labour Insurance Plan

We’re Fans. Are you?

購買クラーク

マンダリン オリエンタル 東京では、Purchasing（購買）のチームの一員として購買クラークを募集しています。 

あなたは職人技の達人ですか？チームとして共に成功を収め、誠実さと尊重の精神を示しながら責任を持って行動する環境で輝ける方ですか？成長志向をお持ちですか？私たちは、ファンズ オブ エクセプショナルになって頂ける方をお待ちしています。

数々の権威ある賞に輝くマンダリン オリエンタルは、世界で最もラグジュアリーなホテル、リゾート、 レジデンスを展開しています。マンダリン オリエンタルは、オリエンタルの伝統と、立地する土地の文 化や独自のデザインを反映させた、卓越したホテルづくりで定評があります。当ホテルグループの使 命は、きめ細やかなおもてなしを通じて、お客さまに感動と喜びをお届けすることです。マンダリン オリエンタルは、ラグジュアリーホス ピタリティ業界における革新的なリーダーとしての名声を高め、長期にわたって持続的成長を実現しています。

マンダリン オリエンタル 東京は、その先進的なデザインと、数々の受賞歴を誇る「おもてなし」精神 に満ちたサービスにより、東京を代表する洗練されたラグジュアリーの象徴としての地位を確立して おります。東京の歴史と文化の中心地ともいえる日本橋エリアに位置し、現代的でありながら、時代 を超越した建築の美しさを備えた、マンダリン オリエンタル ホテル グループにとっての国内１号店 です。

Purchasingではホテルで使用するすべての食材・飲料品・備品・消耗品等の手配を行っています。その中でレシービング（検収）という業務は、バイヤーが発注した商品がホテルの基準にあった状態で納品されているかどうかを確認し、お取引先様より受領、依頼部署に渡す事がメインの仕事です。ホテルで使用されるすべての商品の入り口ともいえ、すべての商品を目にする事ができる購買業務の基礎となる大切な仕事です。様々なジャンルのレストランやバーがあるので、幅広いジャンルの食材や飲料の商品知識を得ることが可能で、それらを手配してくださる多岐にわたるお取引先様や各地の生産者様と接する機会も多くあります。生鮮品などは生産者様から直接仕入れる仕組みづくりにも力を入れて取り組んでいます。
今回は食材や飲料品を中心としてお仕事をスタートしていただく予定で、SDGsの実践や食品衛生についても日常の中で深く学ぶことができます。ホテルだけでなく、食に興味のある方にも適した仕事です。購買業務の経験を問わず、ホテルの宿泊部・料飲部でのご経験がある方、またはチームワークでの業務にやりがいを感じられる方も歓迎いたします。

業務中、荷物を持ち上げたり運んだりといった力仕事もご対応頂くことが多いですが、PCでの入力作業や、関連資料の作成等もありますので、メールやエクセルを使用します。使い慣れていらっしゃる方を歓迎しますが、初心者でも学びたいという意欲のある方であれば、業務上使用しながら上達する事が可能です。
また、英語についても同様で、話そうという姿勢と意欲があれば様々な国から来ている同僚も多いので生きた英語を身に着けることが可能です。日本語は読み書きともにビジネスレベルが必須となります。