Provide Dedicated Personal Assistance: Schedule and coordinate meetings, arrange business travel itineraries, and prepare expense reports with precision for the SVP.
Expense and Invoice Handling: Manage the processing of invoices, prepare expense reports, and ensure accuracy in cost recharge documentation.
Logistics Coordination: Collaborate with the warehouse team to manage the end-to-end logistics of global material distribution.
Inventory Oversight: Monitor merchandising stock levels, handle replenishment efficiently, and produce accurate stock reports.
Travel Support: Coordinate team travel arrangements, ensuring seamless planning and execution.
General Administrative Support: Handle miscellaneous administrative tasks such as updating awards records, maintaining contact lists, and supporting day-to-day operations as needed.
Team Collaboration: Assist the Brand team with ad hoc projects, ensuring tasks are completed on time and aligned with departmental goals.
Minimum Job Requirement
Educational Background
A diploma or degree in Business Administration, Office Management, or a related field is preferred.
Experience
At least 3-4 years of proven experience in administrative support / personal assistant roles, preferably in an international or multicultural work environment.
Skills
Strong organisational and multitasking skills with the ability to prioritise effectively.
Strong command of written and spoken English, with the ability to communicate effectively across different nationalities.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office management software.
Basic accounting principles is an advantage.
Attributes
Proactive and detail-oriented, with a high level of accuracy in handling documents and reports.
A problem-solver with a resourceful approach to tasks.
Team-oriented and collaborative, with strong interpersonal skills.
Adaptable and flexible, capable of managing ad hoc responsibilities and working in a fast-paced environment.
Trustworthy, with the ability to handle sensitive information and maintain confidentiality.
Under the guidance of the Spa Director and within the limits of the Mandarin Oriental Policies, ensure that all operational procedures, codes of conduct and standards of appearance set down by the Spa Director are adhered to by all staff. Help cre...
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