Mandarin Oriental Palace, Luzern is looking for an Account Payable to join our Finance team. 

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental Palace, Luzern is an iconic Belle Époque landmark, offering a premier luxury experience. The hotel comprises 136 rooms and suites, four restaurants, one bar together with a variety of meeting facilities, a Spa and a fitness room.

About the job

Based at the Mandarin Oriental Palace, Luzern within the Account Payable in Luzern, the Account Payable supports the Chief Accountant with all tasks related to the Accounting Department. The Account Payable reports to the Assistant Director of Finance.

As Account Payable, you will be responsible for the following duties:

• Ensure accuracy of invoices, statements, and credits, resolving discrepancies with vendors
• Organize proper documentation for payments and submit them for signature
• Maintain and enforce internal controls for accounts payable to ensure compliance and accuracy
• Work closely with the Purchasing & Cost Controlling to ensure proper purchasing procedures are adhered to
• Verify accuracy in items received, invoice extensions, and the general ledger accounts charged
• Report any deviations from purchasing/receiving procedures to the Director of Finance and Purchasing Manager
• Input invoice data into accounting software, ensuring all data is accurate
• Maintain proper records of purchase orders, receiving documents, check copies, and other accounts payable documentation
• Assist in the month-end closing process, handling payments and accrual

As Account Payable, we expect from you:

• Background in Accounting, Finance or Hospitality Management, with hands-on experience in accounting
• Expertise in Property Management Systems (PMS), Point of Sale Systems (POS), and other purchasing, accounting, and reporting systems. Preferred systems include: Moreton Bay, Infor HMS, Infor SUN System
• High proficiency in Microsoft Office, especially Excel, which is essential for data analysis, reporting, and financial management
• Strong organizational abilities and excellent communication skills, both in written and verbal forms. The candidate should be a good team player
• Good command of English and German, both written and verbal, which is important for communicating within diverse teams or client bases in international settings

 Our commitment to you:  

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Swiss Deluxe Hotels. As a member of the Swiss Deluxe Hotels you and your loved ones get to enjoy stays at many prestigious properties all across Switzerland. From vibrant city hotels to grand hotels deeply rooted in their surroundings, the perfect get-away is only a reservation away.  

Als Account Payable werden Sie für die folgenden Aufgaben verantwortlich sein:   

• Überprüfung von Rechnungen, Abrechnungen und Gutschriften, Klären von Unstimmigkeiten mit Lieferanten
• Ordnungsgemäße Dokumentation für Zahlungen organisieren und Vorlage zur Unterschrift
• Aufrechterhaltung und Durchsetzung interner Kontrollen für die Kreditorenbuchhaltung, um deren Einhaltung und Genauigkeit zu gewährleisten
• enge Zusammenarbeit mit der Purchasing Abteilung und dem Kostencontrolling, um sicherzustellen, dass die ordnungsgemäßen Einkaufsverfahren eingehalten werden
• Überprüfung der Richtigkeit der eingegangenen Artikel, der Rechnungserweiterungen und der belasteten Hauptbuchkonten
• Meldung aller Abweichungen von den Einkaufs-/Empfangsverfahren an den Leiter der Finanzabteilung und den Leiter der Purchasing Abteilung
• Eingabe von Rechnungsdaten in die Buchhaltungssoftware, um sicherzustellen, dass alle Daten korrekt sind
• Führung ordnungsgemäßer Aufzeichnungen über Bestellungen, Empfangsdokumente, Scheckkopien und andere Unterlagen zur Kreditorenbuchhaltung
• Mitwirkung beim Monatsabschluss, Bearbeitung von Zahlungen und Rechnungsabgrenzungen

Als Account Payable erwarten wir von Ihnen:

• Berufserfahrung in der Buchhaltung, im Finance- oder Hospitality Management
• Ausgezeichnete Kenntnisse verschiedener PMS-, POS-, Einkaufs-, Buchhaltungs- und Berichtssysteme (vorzugsweise Springer Miller System, Infogenesis, Moreton Bay, Oasys, SUN System und Hyperion Planning) 
• Sehr gute Kenntnisse in Microsoft Office, insbesondere Excel, das für die Datenanalyse, das Berichtswesen und die Finanzverwaltung unerlässlich ist
• Ausgeprägte Organisations- und Kommunikationsfähigkeiten, Teamfähigkeit
• Gute schriftliche und mündliche Kommunikationsfähigkeiten in Englisch und Deutsch