Mandarin Oriental Qianmen, Beijing is looking for an Admin Assistant to join our Food & Beverage & Culinary team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

The labyrinth of lanes and alleys that distinguish Qianmen East Hutong Quarter, one of the city’s oldest areas, is the backdrop for our 42 spacious and luxurious landscaped courtyard rooms. All are decorated and steeped in a traditional Beijing way of life. The hotel offers a variety of dining venues, including Italian and Cantonese cuisines, as well as an atmospheric bar. Guests can enjoy our signature Spa with holistic treatments and a fully-equipped fitness centre. State-of-the-art indoor and outdoor conference and banqueting facilities provide the perfect venue for a wide array of events.

About the job

Based at Mandarin Oriental Qianmen, Beijing within the F&B & Culinary Department in Beijing, the role is responsible for assisting the Asst. Director of F&B & Executive Chef with various of secretarial and administrative tasks and maintains relevant documentation for the division in an extremely organized manner. The role reports to Asst. Director of Food & Beverage & Executive Chef.

As Admin Assistant – F&B & Culinary, you will be responsible for the following duties:

• Have a keen knowledge of all food & beverage outlets and concepts in order to complete administrative functions.
• Be extremely organized and have very strong administrative skills and take responsibility for all related F&B administrative matters
• Be able to converse well in English, both verbally and in written format
• Handling the daily flow of incoming and outgoing telephone calls and messages with proper and professional phone etiquette as per standards.
• Prepare necessary documents for daily morning briefing for the Asst. Director Food & Beverage & Executive Chef schedule all meetings.
• Manage the diary of the Asst. Director Food & Beverage & Executive Chef in the most effective way and respond promptly to emails as required.
• Assist the Asst. Director Food & Beverage & Executive Chef by creating Power Point presentations, Excel spreadsheets and type any letters and memorandums as designated with proper spelling and correct format.
• Verify and adjust the F&B & Culinary management team clock in and clock out records and maintain the attendance system on a daily basis and update the vacation plan frequently.

As Admin Assistant – F&B & Culinary , we expect from you: 

• A minimum of 2 year of experience working as a secretary or as an administrative assistant.
• Have strong administrative skills and have the ability to handle telephone calls and written correspondence professionally.
• Degree or Higher National Diploma in Hospitality/Hotel/Business Management is preferred.

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.

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