Mandarin Oriental, Boston is looking for a Procurement Coordinator to join our Purchasing Team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental, Boston is situated in the heart of the Back Bay overlooking Boylston Street. Our luxurious 138 guest rooms and 12 suites will set the standard for spaciousness, combining classic Bostonian residential elegance with refined hints of our Oriental heritage. Our spa will introduce Boston to world-acclaimed and unique Mandarin Oriental therapies.

About the job

Based at the Mandarin Oriental, Boston in the Purchasing Department in Boston, the Procurement Coordinator will assist the Director of Purchasing in supervising all activities related to the Purchasing Department and Storeroom.

As Procurement Coordinator, you will be responsible for the following duties:

Procurement & Systems Support:

• Create, review, and transmit Purchase Orders (POs) in Adaco in the absence of the Director of Purchasing.
• Apply invoices accurately in Adaco against corresponding Purchase Orders in a timely manner.
• Maintain and update item pricing, vendor changes, and product data within the procurement system.
• Assist with requisition review and PO follow-up to ensure accuracy and compliance.
• Maintain organized purchasing records, discrepancy logs, and supporting documentation.

Receiving & Storeroom Operations:

• Assist in the receipt, verification, and distribution of materials, supplies, and food & beverage products.
• Ensure all receiving and storeroom Standard Operating Procedures are consistently followed.
• Support daily storeroom operations, including organization, cleanliness, and compliance with HACCP standards.
• Assist in conducting monthly and quarterly inventories.

Inventory Ownership & Management:

• Support beverage storeroom inventory control and discrepancy tracking.
• Own inventory management for designated storage categories, including Front Office supplies.
• Maintain par levels and coordinate replenishment needs in alignment with department usage and forecasts.
• Communicate inventory variances, shortages, or irregularities to the Director of Purchasing.

Cross-Coverage & Operational Continuity:

• Provide coverage for the Storekeeper position during absences, including inventory control and issuance.
• Provide administrative coverage for the Director of Purchasing during planned or unplanned absences.
• Participate in structured cross-training to ensure proficiency across Purchasing and Storeroom roles.
• Support departmental continuity during high-volume periods or staffing gaps.

Compliance & Safety:

• Maintain compliance with MOHG Safe & Sound standards as related to purchasing, receiving, and storage.
• Record and submit HACCP documentation as required.
• Ensure work areas are maintained in a clean, organized, and sanitary condition.

Other duties as assigned by management.

As Procurement Coordinator, we expect from you:

• Minimum of 2 years’ experience in purchasing, receiving, or inventory operations (luxury hospitality preferred).
• Working knowledge of procurement systems (Adaco strongly preferred).
• Strong organizational and administrative skills with high attention to detail.
• Computer literate with the ability to manage system data and documentation.
• Fluency in English with clear communication skills.
• Reliable and punctual.
• Able to routinely lift, carry, or move materials weighing 50 pounds.
• Cross-Training: this position requires cross-training across Purchasing and Storeroom functions. Flexibility and accountability are essential to the success of this position.

Desirable:

• HACCP Certification
• Safe Food Handling Certification

Compensation:

The hourly rate of pay for this position is $30.00.

Our commitment to you:

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.

Local Benefits

• A competitive salary and benefits packages
• Daily uniform laundering
• Meals served while on duty
• Discounted colleague parking available

Equal Employer Opportunity Statement

Mandarin Oriental Hotel Group provides equal employment opportunities (EEO) to all colleagues and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Mandarin Oriental Hotel Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

Mandarin Oriental Hotel Group expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Mandarin Oriental Hotel Group’s colleagues to perform their job duties may result in discipline up to and including discharge.

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