Administrative Assistant for Engineering

The Administrative Assistant for the Engineering Department is responsible for the daily administrative duties within Engineering.

A minimum of 1-2 year’s administrative experience in a hotel setting is preferred. Responsibilities include, but are not limited to, the following:

• Responding to guest requests for Engineering services.
• Scheduling contractor visits
• Creating purchase orders
• Liaising with Accounting Department to ensure invoices are paid in a timely matter
• Supporting the Director of Engineering and Assistant Director of Engineering in the Hotel Safe & Sound program to ensure hotel safety compliance
• Updating records and inspection documents
• Perform other related duties as assigned.

The incumbent for the position must posses the following attributes:

• Strong organization skills (critical)
• Problem-solving ability
• Ability to communicate effectively and establish and maintain effective working relationships with staff.
• Effective verbal and written communications skills
• Exceptional organization and record maintenance skills
• HotSOS experience preferred
• Adaco Purchasing Systems experience preferred
• Proficient in Word, Excel, Outlook, Basic Math skills, Computerized Maintenance Management such as HOTSOS or equivalent.
• Familiar with Fire life safety would be a plus.