Buyer - Mandarin Oriental Downtown, Dubai

Nestled in the city's heart, Mandarin Oriental Downtown, Dubai, offers a stunning fusion of modern design with a touch of oriental flair, redefining hospitality standards.

With unparalleled views of Dubai's skyline, the iconic Burj Khalifa, and the sparkling Arabian Sea, this urban retreat offers 224 luxury Residences and 259 Rooms & Suites.

Going beyond traditional hospitality, Mandarin Oriental Downtown, Dubai, it's not just a hotel but a lifestyle destination, offering relaxation, luxury, and memorable experiences.

Scope of Position

The Buyer assists the Purchasing Manager in the day-to-day purchasing operations and to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner.

Responsibilities

• Maintaining a good relationship with all departments.
• Work closely with the Executive Chef and the Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
• Work closely with Stores.
• Assist to supervise the day-to-day functions of the Receiving Clerk.
• Ensure that all purchase order requests are properly completed and approved before the items are purchased.
• Ensure that all items received by the hotel are properly documented in accordance with the company’s purchasing and receiving procedures.
• Negotiate food prices, place required daily food orders and ensure prompt delivery.
• Place regular liquor, beer, wine and soft drink orders as required.
• Handle general store and engineering related purchase requests.
• Generate purchase orders on approval requisitions and obtain necessary authorization and obtain the authorization from the Director of Finance and General Manager prior to processing these orders.
• Obtain competitive price quotations and confirm purchase availability.
• Assist Accounts Payable in researching any discrepancies on invoices.
• Obtain quarterly or as needed, competitive pricing quotes for Food & Beverage items.
• Process and file all Purchase Orders.
• Handle telephone inquiries.
• Maintain disclaimers, credit applications and vendor information.
• Maintain HACCP standards at all levels – from product sourcing to storage etc.
• Assist in conducting surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by staff.
• Prepare any reports as requested by management
• To perform any other duties that may be assigned from time to time by management.

Skills & Qualifications

• Senior School qualification
• Specific training records in area of scope (Purchasing)
• Minimum 2 -3 years’ experience in purchasing/stores environment
• Knowledge of Purchasing System (preferably Moreton Bay)
• Excellent knowledge of Microsoft Office mainly Excel
• UAE driving license
• Knowledge of local UAE/Dubai market
• Strong knowledge of purchasing and inventory management practices, with a focus on cost control and quality.
• Excellent negotiation and vendor management skills, with the ability to build and maintain positive relationships.
• Strong communication skills in English, both verbal and written, with the ability to interact effectively with internal teams and external vendors.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
• Exceptional organizational and time-management abilities, with a keen attention to detail.