Project & Change Analyst

This comprises a few key responsibilities:

Provide a centre of excellence in project and change management at any stage of the change through:

• Share best practices with project leads in project and change management
• Develop and maintain project management deliverables such as the overall programme plan, RAID log, and working closely with Project & Change Manager
• Support in developing materials for the MO change agenda, including communications, engagement & learning, cultural activities, etc.

Support Transformation Governance:

• Coordinate the set-up of Transformation governance meeting, including TMO Board meetings, portfolio status meetings, etc.
• Escalate risk and cross-functional dependencies, in both project and change management perspective

Design, and manage the project approval process, via Smartsheet to:

• Facilitate the approval of new strategic projects
• Continue to improve the process by working closing with key stakeholders

Provide visibility to transformation initiatives by supporting overall TMO communications, including:

• Support in managing the overall Transformation dashboard to reflect true status timely
• Support in the development of leadership reporting materials for overall MO transformation agenda
• Coordinate and support in developing materials for internal communications of transformation initiatives

Key requirements for this role:

• Project & change management and organisation capabilities to plan, lead and coordinate projects with complex milestones and dependencies
• Design and delivery experience in at least one of the following areas:
  o Large scale operational / business transformation programs
  o Process optimisation across operations, finance, IT, procurement, HR
  o Systems implementation (e.g., ERP)
• Proven change management and stakeholder management experience
• Self-starter attitude with strong initiative and ownership to solve problems autonomously
• Adaptable to change in plans and able to flex style dependent on stakeholder
• Understanding of organisational change theories, methodologies, and best practices
• Strong spoken and written communication skills (storyboarding)
• Experience with coordinating and facilitating workshops
• Ability to demonstrate thought leadership in project & change management leading practices
• Proficient in English; Cantonese and Mandarin skill is a plus
• 3-5 years’ experience, preferred from management consulting or demonstrable project management experience internally
• Minimum Bachelor’s degree in Information Technology, Accounting, Finance, or related subjects required; Master’s degree preferred
• Experience using project management tools (e.g., Smartsheet) is a plus
• Skills in design thinking, lean six sigma and/ or agile methodologies is a plus
• PMP / Prosci’s Change Management qualified is a plus