Mandarin Oriental, Costa Navarino is looking for a Purchasing Manager to join our Purchasing team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental, Costa Navarino is located on the southwest coast of the Peloponnese, one of the most unspoiled and breath-taking landscapes in the Mediterranean, and 45 minutes’ drive from Kalamata International Airport. The beachfront resort comprises of 99 suites and villas, all with outdoor terraces and sea views, along with seven restaurants and bars.

About the job

Based at the Mandarin Oriental, Costa Navarino within the Purchasing Department in Pylos, Messenia, Greece, the Purchasing Manager supervises and assists the food buyer, storeroom clerk and the receiving and box handler, making sure all standard procedures are followed. The Purchasing Manager engages in supervision of all aspects of FHLSS&E and conducts vendor audits of all food supplies, negotiates with vendors and creates a weekly report to ensure appropriate purchasing. The Purchasing Manager reports to the Director of Finance.

As Purchasing Manager, you will be responsible for the following duties:

• Prepare and analyse proposals and determine appropriate selections of suppliers based on the company standards and expectations.

• Comply and ensure team’s compliance with MOHG Purchasing & Finance guidelines.

• Negotiate cost effective purchases for all supplies and services, while meeting all MOHG guidelines and quality specifications.

• Examine and review proposed products and services to determine compliance with departmental specifications or standards, suggest substitute items when beneficial.

• Analyse market conditions in relation to recent, current and anticipated purchases.

• Review of vendor/contractor history to determine that they are capable of producing the goods and services required.

• Review the requests and specifications recommended by department heads to determine whether quality level described is appropriate for intended use and whether specifications are cost effective.

• Standardize items in common use to eliminate unnecessary variations/features and lower costs through bulk purchasing.

• Analyse trade journals, catalogues, directories and other technical material with respect to market and price conditions.

• Initiate and implement research of new products and technologies to reduce procurement costs and to improve the quality of goods and services purchased.

• Conduct monthly/quarterly inventories.

• Review stock inventory levels and purchase patterns to maximize inventory value.

• Prepare necessary purchasing documents in accordance with procurement requirements.

• Check and approve purchase orders prior to review by Director of Finance and General Manager.

• Maintain library of resource materials.

• Prepare/Update all records, logbooks, journals, involving purchasing and receiving standards and procedures.

• Establish quality control and receiving standards.

• Provide accounting staff with required approved documentation, so that procurement of materials and services may be placed, shipped, and paid in a timely fashion.

• Develop specific departmental goals and plans.

• Communicate departmental status to Director of Finance on a determined periodical basis.

• Promote and maintain effective communication and interactions with all departments.

• Prepare and distribute all departmental reports.

• Continually strive to create a more professional, effective, and productive department

• Establish reviews of Purchasing Manager Assistant, and Storeroom / Receiving Clerks for effectiveness, efficiency, and compliance with established rules and regulations.

• Carry out any other reasonable requests as directed by the Director of Finance.

As Purchasing Manager, we expect from you:

• Valid EU Passport or Hellenic Residence Permit.

• Previous hotel/resort experience, in a similar role in purchasing.

• Experience as Team Leader.

• Knowledge of HACCP standards.

• Computer skills required, especially Excel.

• Fluency in English & Greek.

• Proficiency in systems such as SAP will be considered as a plus.

• Degree in supply chain or purchasing/ logistics diploma will be considered as a plus.

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.

• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.

• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.

• Task force opportunities across the Group of Mandarin Oriental. Depending on your role, you may have the opportunities to be selected as a Cultural Exchange Ambassador. CEAs help to spread our unique Oriental heritage and act as role models, demonstrating how Colleagues will work together to deliver on our vision, mission and philosophies.

• Accommodation and laundry of linen.

• Three complimentary meals per day at our Colleague restaurant. 

• Private Medical Insurance. 

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