Mandarin Oriental Punta Negra, Mallorca is looking for a Finance Assistant to join our Finance team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Set against the stunning backdrop of Puerto Portals, Mandarin Oriental Punta Negra pulses with the vibrant spirit of Mallorca. Here, subtle and emotional luxury seamlessly blend with the island’s natural beauty and energy, offering a place where inspiration flows effortlessly. Celebrate the essence of Mallorca through bespoke experiences, dynamic culinary journeys, and rejuvenating wellness - each designed to immerse you in the island’s vibrant atmosphere and extraordinary offerings.

About the job

Based at the Mandarin Oriental Punta Negra, Mallorca, the Finance Assistant is responsible in assisting the Chief Accountant, ADOF and the Director of Finance for the determination of optimum control objectives and for the installation and maintenance of appropriate internal control systems over income, expenditure, assets and liabilities within the hotel. In the performance of these duties, the Finance Assistant must maintain a spirit of responsiveness among all persons and functions supervised, in order to produce a positive and unified approach to the fulfilment of all responsibilities of the position.

As Finance Assistant, you will be responsible for the following duties:

General Accounting Responsibilities

• Perform daily, weekly, monthly and periodic accounting and financial tasks in an accurate and timely manner.
• Analyse financial data, investigate variances, and summarise information and trends for management review.
• Monitor balance sheet accounts in accordance with company policies and procedures.
• Assist with month-end and year-end closing processes, including journals, accruals and reconciliations.
• Prepare daily, weekly or monthly financial and operational reports as requested by management.
• Attend training sessions as required.
• Ensure compliance with hotel fire, emergency, health & safety procedures and maintain a high standard of personal hygiene and professional appearance.
• Carry out any other duties as required to support the Finance Department.

Finance Operations Support

• Assist in the accurate processing and control of supplier invoices and payments in line with internal procedures.
• Support the maintenance of an organised and up-to-date filing system for financial records, invoices and reports.
• Help ensure all financial transactions are supported by appropriate documentation such as purchase orders, delivery notes and authorisations.
• Assist with supplier statement reconciliations and aging reports.
• Support the preparation of month-end journals, accruals and VAT reconciliations within required deadlines.
• Assist in providing relevant financial information for month-end and year-end reporting.
• Handle internal and external finance-related queries in a professional and efficient manner.

Accounts Receivable Support

• Assist in the preparation and issuance of client invoices, ensuring accuracy and compliance with agreed formats.
• Ensure client and financial data, including credit card information, is handled and stored securely in accordance with MOHG procedures.
• Support the administration of customer deposits, including application and refunds when required.
• Assist in issuing Sales Ledger invoices, inter-company invoices, “No Show” invoices and credit notes, ensuring all relevant supporting documentation is attached.
• Provide support to banquet billing processes, including the control of invoices, deposits, contracts and commissions.
• Assist in reviewing travel agent commission data prior to submission for payment.

As Finance Assistant we expect from you: 

Experience and Education

• Intermediate or higher degree in Finance, Accounting or a related field.
• Previous experience in a hotel environment, preferably within the Finance Department of a Five Star Luxury property.

Technical Skills

• Strong attention to detail and ability to work in a safe, organised and accurate manner.
• Advanced Excel knowledge.
• Excellent written and spoken communication skills in both Spanish and English.
• Strong interpersonal skills and ability to work closely with operational departments.

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Health & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.

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