Secretary to DoP&C 人才及文化总监秘书

Duties and Supporting Responsibilities:

• Checks the correctness of the information on the forms and requisitions before forwarded to DHR for signature.
• Takes minutes for departmental meetings, and other meeting which required so.
• Assists to organize staff meeting when situation requires so.
• Assists to maintain and enhance the staff welfare to ensure high morale.
• Assists to communicate with internal and external relationship.
• Maintains effective internal communication with Department Heads, supervisors and all employees.
• Assists to implement staff motivation, recognition and participation program for the Hotel.
• To supplement the daily using items, including the stationeries, HR daily regular forms, etc.
• To assist dormitory manager to purchasing the related items.
• Taking over the expatriate staff’s work permit and residence permit, including assisting the expatriate staff to apply the corrected visa to come to China.
• To do the departmental monthly attendance record, including the leave application request, overtime request, etc.
• To assist the Benefit Manger to check the monthly attendance records and check the leave application forms, etc.

Job Requested

• Excellent presentation and proactive communication skills in both verbal and written in English and Chinese.
• Proficient in the use of Microsoft Office and Video shooting and editing.
• Possess a friendly, energized and outgoing personality. Have a strong sense of responsibility, can work under pressure and with teamwork spirit.
• Good time management ability and organizational coordination ability.

工作职责/职位描述:

• 检查申请表的信息准确后提交人力资源总监签字。
• 为部门会议，及其他相关会议做会议记录。
• 如情况需要，协助组织员工会议。
• 协助保持并加强员工的福利以确保高士气。
• 协助内外部关系的交流。
• 保持高效与部门总监，主管及所有员工的内部沟通。
• 协助酒店落实激励员工，认知及参与等项目。
• 供应部门的日常用品，包含文具，人力资源部的日常使用表格等等。
• 协助员工公寓经理采购相应物品。
• 掌控所有离国服务人员的工作许可及居留许可，包含协助离国服务人员申请到中国工作的正确的签证等。
• 制作记录部门月度考勤表，包含休假申请，加班申请等等。
• 协助福利经理检查月度考勤表并检查休假申请记录等。

职位要求

• 具备优秀的中英文口头和书面表达能力及积极主动的沟通技巧。
• 具备良好的Microsoft办公软件处理能力、视频拍摄与剪辑能力。
• 具备友好、充满活力和外向的性格。有强烈的责任心，能在压力下工作且具有团队合作精神。
• 良好的时间管理能力和组织协调能力。